Run a superintendent evaluation your whole board stands behind.
Your board has exactly one employee. SuptEval guides you from goals and standards through mid-year and summative reviews — evidence gathered, ratings reconciled into one board voice, and the legal compliance handled. Start to signed record.
The challenge
One employee. Five to nine board members. No easy way to agree.
The superintendent is the only person a school board directly hires, manages, and reviews. It's the board's most important governance duty — and the one that can easily go sideways. SuptEval gives the board a shared, evidence-based path so the review is fair, defensible, and finished on time.
Hard to agree as a board
Many members, many opinions. Without structure, the loudest voice wins and the rating reflects a mood, not the year.
Easy to drift off the standards
Reviews wander into anecdotes and personalities instead of staying tied to agreed goals and professional standards.
Open Meeting Law risk
Evaluations are public business with strict rules on closed sessions and records. One misstep can void the process.
The process
The evaluation cycle, guided start to finish
Goals at the start, a mid-year check-in, and a year-end review — each conversation has a superintendent side and a board side, with evidence building the whole way.
The superintendent can add evidence to any standard at any time. SuptEval files it automatically — so by review time the record is already there, not reconstructed from memory.
Set goals & standards
At the start of the year, the board and superintendent agree on goals mapped to the eight standards.
Mid-year self-evaluation
Halfway through, the superintendent reflects — rating progress and pointing to the evidence so far.
Mid-year board review
The board reviews progress together and gives formative feedback to course-correct before year-end.
Year-end self-review
At year-end, the superintendent completes a full self-review across all eight standards.
Year-end board review
Members discuss their thoughts, then reconcile into one summative board rating.
One board voice
Guided discussion to help reconcile into a single summative score the whole board stands behind.
Signed & sealed
Lock the final evaluation into a tamper-proof, signed PDF for the official district file.
Closed session, documented
Built-in prompts and records to move into and out of closed session legally.
Inside SuptEval
Every part of the review, in one place
Goals that point back to the standards
Set annual goals at the start of the year and link each one to a leadership standard. As evidence comes in, every goal shows live indicators — so by review time, judgments rest on a documented year, not a recent memory.
- Goals mapped to standards and weighted
- Evidence indicators attached by any member
- Progress visible to the whole board
Sage drafts your open-meeting summary
When the board reaches its summative ratings, Sage — BoardOps' AI assistant — drafts a clear, neutral summary suitable for the public minutes as required by the Open Meeting Law. It pulls from the agreed ratings and evidence, so the record reflects the board's decision in plain language.
- Neutral language ready for the minutes
- Grounded in the board's own ratings
- Always editable before it's adopted
Two private workspaces, one shared record
The board chair and the superintendent each get a workspace built for their role. The superintendent completes a self-evaluation; the board works through member ratings and consensus. Each side sees what it should, when it should — then both meet in the final, shared record.
- Role-based access for chair & superintendent
- Self-evaluation kept private until shared
- One reconciled record both sides sign
Growth across years, not just this one
Each completed evaluation feeds a multi-year view. Boards can see how the superintendent is trending on every standard over time — turning a once-a-year obligation into a real record of professional growth and accountability.
- Year-over-year ratings per standard
- Continuity through board turnover
- Context for contract and compensation talks
A tamper-proof record, signed and sealed
When the evaluation is adopted, SuptEval locks it into a signed, immutable PDF — board chair and superintendent signatures, ratings, narrative, and date stamp. It's the official record your district can file and, if ever needed, defend.
- Locked once adopted — no silent edits
- Signatures and date stamp embedded
- Retained for the district file
The framework
Eight leadership standards, one four-point rubric
Every rating ties to the same research-based standards and the same plain-language rubric — so the whole board is judging the same thing, the same way.
Vision & strategy
Direction, planning, and shared goals.
Instructional leadership
Teaching, learning, and student outcomes.
Operations & finance
Budget, facilities, and stewardship.
Communication
Transparency with staff and public.
Community & board relations
Partnership with the board and community.
Human resources
Hiring, development, and culture.
Equity & culture
Access and belonging for every student.
Ethics & integrity
Trust, judgment, and accountability.
Built-in compliance
The legal parts, handled
A superintendent evaluation is public business. SuptEval bakes Minnesota's requirements into the workflow — so the board can focus on the review, not the statutes.
Go to SuptEvalClosing the meeting
Step-by-step prompts to move into and out of closed session correctly.
Open Meeting Law
Aligned with Minn. Stat. § 13D.05 for evaluation sessions.
Data practices
Handles what's public and what's private under the MGDPA.
Records retention
The signed evaluation is preserved for the official file.
Give your one employee a review that holds up.
SuptEval is part of BoardOps and free for every district — no contracts, no per-seat pricing. Set up your board and start this year's evaluation today.