Keep the board informed
without breaking the law
Your board chair forwards constituent email into one place, and Sunshine reads what people are saying and how they feel, then delivers a single daily digest to your whole board — all inside Minnesota's Open Meeting Law.
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What it is
A neutral hub for everything your board hears
Constituents email the board chair directly, like they always have. The chair simply forwards or BCCs one address on their reply. Sunshine parses every message, classifies what it's about and how the sender feels, and assembles it into a daily digest for the entire board. No reply-all threads, no forwarded chains, no serial meetings — just one informed board, reading the same thing at the same time.
Understand what you're hearing
See what constituents are saying — and how they feel
Topic classification
Every message is automatically sorted by what it's about — budget, boundaries, curriculum, personnel — so the patterns surface on their own.
Sentiment on every message
An AI read of each constituent message — positive, neutral, or negative — gives the board an honest pulse without anyone editorializing.
Issues & senders
Group correspondence by issue or by sender to see who's writing, about what, and which way opinion is trending over a 12-month window.
23 new messages today. The proposed levy referendum drove most volume, with steady concern about the timing of the November vote. Boundary questions continued from families near Eastview Elementary. Two notes thanked staff for the spring concert.
Reply Assistant
Replies in the chair’s own voice — even when someone’s helping
Paste any constituent email and Sage drafts a complete, ready-to-send reply. The more the board chair writes, the better it learns their tone and phrasing — so every response sounds like them, whoever’s at the keyboard.
Our family sits right on the new Eastview line, and we’re worried the change splits our kids from the friends they’ve grown up with. Could the board reconsider the timing before fall?
Hi Dana,
Thank you for writing — keeping families together through a boundary change is exactly the kind of thing the board weighs carefully. I’ve shared your note with the full board in today’s digest, and I’ll make sure the timing question is raised at our next work session.
Appreciate you taking the time,
Paste in, draft out
Drop a constituent message into Sunshine and Sage returns a complete first draft in seconds — ready to send or refine.
Learns the chair's voice
Every email the chair sends through Sunshine teaches Sage their tone, phrasing, and priorities — the match gets better over time.
Built for whoever's helping
When an aide drafts on the chair's behalf, the reply still sounds like the chair. One official voice, every time.
Stay in compliance
Everyone informed. No serial meeting.
One daily digest
A single AI-summarized digest goes to the whole board each day. No reply-all threads, no back-channel forwards.
One official voice
The Board Chair replies; members read. Sunshine keeps responses to a single voice — and a reply assistant helps draft them.
Read-only board view
Members get a read-only dashboard, not an inbox — so they stay current without ever forming a quorum by email.
Board Bulletin · New
Keep the board informed — effortlessly
The digest keeps the board current on what comes in. The Board Bulletin is how the superintendent reaches out — a curated weekly update sent to the whole board on Friday. Collect items as the week unfolds, review, and send once. Everyone reads the same thing at the same time, read-only, so the board stays close to the district without ever forming a serial meeting.
“I found out from the newspaper before I heard it from the district.”
It’s the most common complaint board members have — and it quietly erodes trust. When members feel out of the loop, small surprises become big ones, and the board’s relationship with the superintendent frays right when it matters most.
A well-informed board is a better partner. When members hear about the things that matter — the wins, the pressures, the decisions ahead — before they read them elsewhere, they show up prepared, ask sharper questions, and stand behind the district with confidence. The Board Bulletin makes that a habit, not a scramble.
Issue of Friday, June 26 · 9 recipients. Add items as the week unfolds; review and send on Friday.
Board members — a short update heading into the summer stretch. The levy referendum is confirmed for the November ballot, and I’ll bring the full timeline to Monday’s work session. Thank you all for a steady spring.
- Levy heads to November ballot — Star Tribune
- What the referendum funds — MPR News
Drag-together items
Add text, photos, links, and events, then arrange them into sections as the week unfolds.
Auto weekly draft
A fresh draft opens each week. Skip a quiet Friday and unsent items carry forward automatically.
One manual send
Nothing goes out until the superintendent reviews and sends. You are always in control.
Board + subscribers, read-only
Delivered to every board member and any extra subscribers — read-only, so no serial meeting.
The flow
From inbox to informed, automatically
Receive
The board chair forwards or BCCs your board's single Sunshine address when replying to a constituent.
Understand
Each message is parsed and classified for topic and sentiment.
Digest
A daily summary aggregates everything that came in that day.
Distribute
The digest reaches every member, read-only. Nothing is forwarded or discussed by email.
Compliance by architecture
The law, built into the plumbing
Minnesota's Open Meeting Law, the Government Data Practices Act, and the Official Records Act aren't policies an operator can forget to follow. Sunshine makes them structural — boundaries you can't cross by accident.
No serial meetings
Distribution is one-way. Members can't reply to each other through Sunshine, so a quorum can never form in the inbox.
7-year tamper-locked archive
Every message is preserved in an append-only audit record your district can defend under the Official Records Act.
Public and private, handled
Correspondence is classified for data practices from the moment it arrives, per the MGDPA — not as an afterthought.
Bring the sunshine in
Join the pilot and give your board a calm, compliant way to stay close to the people it serves.